Travel Reimbursement Policy – 2015-03-29
The intent of the Club Policy is to cover expenses for any member who represents the club in an approved activity.
* This will be a difficult Policy to adhere to, if the Club does not have sufficient funds *
This reimbursement is not meant for a club member to accumulate an unreasonable amount of money above his actual expenses for carrying out club business.
A compact car would not receive the same fuel reimbursement compared to a HD truck hauling a loaded horse trailer.
It will cover items such as fuel, parking, stalls, accommodations, etc.
Receipts will be requested for all items requesting reimbursement. With fuel being the only exception.
Due to fuel price fluctuations an equation, using the following suggestion will be employed.
Truck and Trailer – Round Trip
Price of Fuel x % x Kilometres = Amount
$1 .38 100 = $38.00
$1.40 .38 100 = $53.20
Passenger Vehicle – Round Trip
$1 .28 100 = $28.00
$1.40 .28 100 = $39.20